You’re Losing $1,000's in Missed Appointments Every Month — We Built a System to Stop That.

PatientTrack360 turns every online lead into a tracked, followed-up, and booked appointment—so no patient slips through the cracks, and no ad dollars go to waste.

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Dr. J. Thomas

"We were spending money on marketing but losing patients after they clicked. Now we can track everything—and our team finally follows up"

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Dr. Lindsey

"I was worried about the setup… but we were live within an hour. My front desk team actually uses it - It’s simple, clear, and works."

Your Team Is Not the Problem — Your System Is

Your front desk is overwhelmed. They’re doing their best to call, email, and follow up, but there’s no system to keep things from falling through the cracks.

Without structure, good leads vanish. Treatment plans get forgotten. And billing errors sit unresolved — costing your practice thousands every month.

PatientTrack360 gives your team the structure they need. Visual pipelines. Internal task reminders. Automated messages. It’s everything your PMS doesn’t do — in one place.

  • A team that works smarter, not harder — and a practice that runs like a machine.

How It Works

Step 1: Replace Forms with a Smart Appointment Request Calendar

Instead of using outdated forms that get lost in your inbox, PatientTrack360 installs a branded appointment request calendar across your website, Google ads, Facebook, Instagram, ect. Every lead request is tracked — automatically.

Step 2: Track, Tag, and Follow Up — Without Dropping the Ball

Leads don’t just disappear. Every patient is automatically tagged by source (like Website, Facebook, or Google Ads), then routed into a visual pipeline that shows where they are in the follow-up journey.

Your team always knows who’s been contacted and what’s next — or let automation handle it.

Step 3: Book More Appointments. Recover Lost Production.

From new leads to pending treatment and billing corrections, PatientTrack360 makes sure nothing slips through the cracks. The result? More booked appointments, fewer missed opportunities, and a real ROI you can track.

Either way, no lead is left behind.

Most practices using PatientTrack360 recover 10+ patients per month that they used to lose.

Built For Busy Dental Teams

Get organized in under 30 minutes—with zero tech overwhelm or learning curve.

Turn more leads into booked appointments

Book 30–50% more patients without chasing spreadsheets or checking voicemail.

Never lose a lead again

Every patient inquiry is tracked, followed up, and booked—or nurtured long-term.

Without Patient Track 360

  • Leads get emailed to a shared inbox

  • No one tracks follow-ups

  • Only one attempt is made—if that

  • $3,000–$10,000/month lost in missed opportunities

With Patient Track 360:

  • Every lead enters a live tracking pipeline

  • Visual follow-up stages: 24h, 3-day, 7-day, cold, booked

  • Team knows exactly what to do, every day

  • You recover revenue that was slipping away

Stop Losing Patients After the First Call

Most dental teams follow up once — maybe twice — before giving up on a lead. After that, it’s out of sight, out of mind.

That patient who “forgot to call back”? They were worth $3,000–$10,000 in treatment. And you’re not the only practice they contacted.

PatientTrack360 gives you a plug-and-play follow-up system that keeps leads moving. Every request is tracked. Every contact is visible. And every potential patient is nurtured until they book — or close.

  • More patients booked. Higher case acceptance. No more guesswork.

Turn Follow-Up Into Production

Whether it’s a new patient, a pending treatment, or a billing correction — follow-up is the hidden key to growth. And most practices ignore it.

You’re already paying to get leads. You’re already doing the treatment presentations. You’re already submitting claims. But without follow-up? You’re leaving revenue on the table.

PatientTrack360 turns your follow-up into an automated, trackable, ROI-producing machine. From the moment a patient reaches out to the day they schedule treatment, everything is tracked, followed up, and closed.

  • Less waste. More production. Real results — without more work.

Choose the Right Plan for Your Growth

Whether you’re just getting started or ready to automate your practice growth, PatientTrack360 has a plan built for you.

$297

Starter Plan

  • Lead Tracking Dashboard

  • Branded Appointment Request Calendar

  • Lead Source Mapping (Website, Facebook, etc.)

  • Visual Follow-Up Pipeline

  • Manual Team Follow-Up Tracking

  • Team Training Materials Included

  • HIPAA-Compliant Hosting & Security

  • 30-Day Free Trial

$497

Pro

Everything in Starter, PLUS:

  • Automated SMS + Email Follow-Up

  • 30-Day Lead Nurture Sequence

  • Automated Appointment Request Workflow

  • Unscheduled Treatment Follow-Up Pipeline

  • Automated Unschedule Treatment Workflow

  • Billing Correction Tracker Pipeline

  • Automated Billing Follow-Up Alerts

  • Custom Practice Branding (Texts, Emails, Workflows)

30 DAYS RISK FREE!

We’re confident PatientTrack360 will transform the way you manage leads and appointments. That’s why we offer a 30-Day Free Trial— no commitments, no risk. If you don’t love the results, simply cancel anytime before your trial ends.

Risk-Free

Still Thinking About It?

Start Organizing, Tracking, and Closing More Patients — 100% Risk Free

Join hundreds of dental teams already using PatientTrack360 to increase appointment conversion, save time, and stop losing revenue to missed follow-ups. Try it completely free for 30 days — no strings attached.

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